Booking Time Off
How to request time off, from half days to extended leave.
Booking Time Off
To book time off, click Book Time from the Time Off section. You'll see a form with four fields.
Duration
Pick one:
- Half Day — 4 hours of availability remaining (morning or afternoon off)
- One Day — Full day off, zero availability
- Longer — Multiple consecutive days
For half days and single days, you select one date. For longer periods, you pick a date range using the calendar.
Time Off Type
Select the category that matches your absence. Your organization defines these—common examples:
- Holiday — Vacation, personal days
- Sick Leave — Illness, medical appointments
- Parental Leave — New parent time off
- Bereavement — Family loss
- Unpaid Leave — Extended leave without pay
Each type has different rules. Some count against your annual allowance, others don't. Some require approval, others are automatic. The type determines how your request is processed.
Date Selection
The calendar shows dates you've already booked in red. You can't overlap requests—if you need to change existing dates, edit or delete the original request first.
Past dates are disabled. You can only book future time off.
Details
Optional notes about your request. Useful for context: "Conference in Berlin" or "Surgery recovery." Managers see these notes; colleagues don't.
What Happens Next
When you submit:
- Workload updates immediately — Your availability drops for those dates
- Project managers get notified — Anyone managing projects you're on sees an inbox notification
- Team views reflect the change — You appear in the Timeline and Pulse views
If the time off type requires approval, your request shows as "Pending" until a manager approves it. Otherwise, it's approved automatically.
Editing Requests
You can edit requests from the inspector panel in any team view, or from the Time Off dashboard. Hover over a request and click the action menu to open the edit modal.
What you can change: dates, duration, type, and details.
Who can edit:
- You — Your own pending or approved requests
- Your manager — Pending or approved requests for their direct reports
- Admins — Any pending or approved request in the organization
Restrictions:
- Rejected requests cannot be edited by anyone
- Approved requests that have already started will reset to "Pending" when edited, requiring re-approval
Deleting Requests
Open a request via the action menu and click Delete Request. The system restores your availability for those dates. No undo—you'd need to book again.
Who can delete:
- Pending requests — The creator, their manager, or an admin
- Approved future requests — The creator, their manager, or an admin
- Approved past requests — Only the manager or an admin (the creator cannot delete these)
- Rejected requests — Cannot be deleted by anyone
Tips
Book early. Gives managers time to plan around your absence.
Be specific with dates. Half-day requests are better than vague "might be out" situations.
Check your allowance first. If you're low on holiday days, you'll see a warning. Don't book what you don't have.