You built a small agency on purpose.
The work is excellent.
The visibility isn’t.
At your size, you can still know every client, every project, and every team member’s workload. Supervisible makes sure you do — with live capacity, project margin, and time off all connected in one place. No timesheets required.
Running a small agency means making decisions
with incomplete information. Every day.
The tools you’re using weren’t built for a business where time is billable, capacity is finite, and margin lives or dies in the gap between what you planned and what actually happened.
“Can we take on this client?”
You message three people on Slack, wait for replies, add up the answers in your head, and make a gut-feel decision on a $40,000 retainer. Half the time you’re wrong in one direction or the other.
“Was this project profitable?”
You find out after it closes. The month-end review shows the hours went over, scope crept, and labor exceeded revenue — but by then the work is invoiced and there’s nothing to do about it.
“Why are the plans always wrong?”
Your project tool doesn’t know about the vacation that was just approved. Your capacity spreadsheet doesn’t know about the project staffed on Friday. Every week starts with a manual reconciliation nobody asked for.
This isn’t a workflow problem. It’s a visibility problem. And it has a specific solution.
See how it all fits together.
Four views. All connected. Everything updates when anything changes.
Nico Costa
SEO Manager
See who’s available at what utilization percentage across all active projects. Not how many cards are on someone’s board — actual hours allocated relative to their available time. The number you need before you say yes to a new client.
Supervisible connects the things
that have to work together.
Projects, team capacity, time off, client management, and project financials — in one place, talking to each other. Not because you configured them to. Because that’s how the tool was built.
Who has room — in hours, right now
When you assign someone to new work, their availability updates across the whole team view in real time. Before you commit to a client, you know exactly who can do the work and what it does to the team’s utilization.
Project margin — before the invoice
Revenue, labor cost, and margin per project — live, from the moment you start staffing. Not a post-project debrief. Not a month-end spreadsheet. A view that shows whether a project will be profitable while there’s still time to act.
One system, not three
Time off, project staffing, and client management in one place, talking to each other. When a vacation is approved, capacity adjusts. When a project is staffed, margin calculates. Nothing in a separate spreadsheet that someone has to update by hand.
None of this requires a single timesheet
Capacity and margin are derived from how work is staffed — not from whether your team remembered to log their hours last Thursday. No timesheet reminders, no stale data, no chasing anyone.
average improvement in project profitability reported by agencies using Supervisible
“We used to guess which projects were making money. Now we know. Since we started using Supervisible to track project profitability, we’ve improved our margins by about 40%.”
Orlando Osorio, CEO
Meaningful (the agency that built Supervisible)
“Supervisible has become my go-to tool for assessing my team’s capacity to take on new projects. It provides valuable insights into our workload and helps me make informed decisions about project assignments.”
Francisco Hernandez, COO
Moonshot Partners, software development agency
“What I love about this is that it gives me an incredible overview in real time. I was already doing this manually — now I can see exactly where I need to go and what’s happening.”
Ron Custodio, Co-founder & COO
Base Agency, global creative agency
Built for agency operations.
Not trying to replace everything else.
Supervisible runs the operational layer of a small agency. It doesn’t try to replace your accounting software, your CRM pipeline, or your Notion wiki. The right tool for the right job.
What Supervisible covers
- Client management— list, history, AI-enriched profiles
- Project management— staffing, timelines, actual hours
- Team workload & capacity— real hours, real utilization
- Time off— connected to capacity automatically
- Project financials— margin, revenue, cost per project
- Invoicing— creation, sequences, payment tracking
- Integrations— Slack, Google Calendar, Linear, ClickUp, API
What it works alongside
Not replaces
- CRM— Sales pipeline and lead tracking
- Accounting— Xero, QuickBooks, Sage
- HR / Payroll— Dedicated platform
- Client portals— Project-facing delivery
- Creative tools— Proofing and approvals
If you need everything, tools like Scoro or Productive serve that need. Supervisible is the operations layer — lighter, faster to set up, no timesheets.
Orlando Osorio
CEO, Meaningful & Supervisible
“We built this because we needed it.”
Meaningful is a 35-person growth marketing agency. We spent years building workarounds in ClickUp, tracking capacity in spreadsheets, and discovering project margin problems after it was too late to do anything about them.
We looked for a tool built for our size — one that showed capacity without timesheets, connected profitability to projects, and didn’t take a month to set up.
We couldn’t find it. So we built it.
→where Supervisible was bornNow used by agencies worldwide
Fast track to clarity
From first call to full visibility in under a day. No migration headaches, no month-long rollout.
Guided onboarding — you’re never on your own
Book a demoSee it with real data
A 15-minute call where we show Supervisible running with a real agency’s projects, capacity, and margin.
15 min
Import your team & projects
We help you bring in your team, clients, and active projects. Most agencies are live the same day.
< 1 day
Know what’s really happening
Capacity, margin, and time off — all connected and updating in real time. No timesheets required.
Ongoing