Team workload & capacity
See who is available at what utilization across active projects—allocated hours versus real availability, not board clutter.
Switching from Asana?
The Asana alternative built for small agencies.
Connect agency staffing, available hours and project financials. Plan capacity from allocations and compare recorded actuals where available.
Discuss your workflow, evaluation options and setup
What Asana gets right
Asana has one of the most loyal user bases in project management — and for good reason. If you’re leaving, it’s not because Asana failed. It’s because your agency has grown past what it was designed to handle.
The cleanest interface in the category
Asana is genuinely beautiful to use. Onboarding is fast, the layout is intuitive, and most people are productive within hours of signing up. That’s a meaningful advantage over most competitors.
Best-in-class task and workflow management
Task creation, dependencies, automation rules, multiple project views. For coordinating work and keeping teams aligned on deliverables, Asana is one of the strongest tools available at any price point.
Strong goal tracking and team alignment
Asana’s Goals feature connects daily work to strategic objectives in a way most tools don’t bother with. For teams where OKR alignment matters, it’s a genuinely differentiated capability.
Where Asana hits the ceiling for agency work
Asana was built for any team, any industry, any workflow. That breadth is a strength and a constraint. When you run a client services business — managing billable work across multiple retainers, staffing projects against limited team capacity, and needing to know whether engagements are actually profitable — the gaps become operational problems.
Gap 1
Workload and capacity features depend on the plan
Asana Workload supports effort in hours, points or percentages. Portfolio workload is available on Advanced and higher plans; universal workload and broader capacity planning require Enterprise-level access.
Workload guide→Gap 2
Include budgeting capabilities in the comparison
Asana’s Timesheets and Budgets add-on supports rates, estimated and actual costs, budgets and thresholds. Include its availability and cost when comparing financial workflows.
Gap 3
No client management — agencies patch it with custom projects and folders
Asana can organize client work with projects, portfolios and custom fields. Evaluate the client records, financial inputs and reporting configuration your agency needs.
Gap 4
Check the availability and leave workflow
Asana can represent effort and out-of-office periods in Workload. Evaluate how availability is configured and how your team handles leave approvals.
Vacation tracker→If any of these sound familiar, Supervisible was built to solve all four.
See how →What a real Asana alternative for agencies should add
The right alternative doesn’t just replace what Asana does — it adds the agency-specific layer Asana never had. Here’s what that layer needs to include.
01
Staffing-based capacity — hours, not task counts
Capacity for an agency is a question of hours — not how many cards are on someone’s board. The alternative you need shows utilization as a percentage of available hours across all active projects: who has room, who’s at their limit, and what the impact of new work would be before you say yes to it.
Capacity guide→02
Live project profitability — not a post-project calculation
Compare projected and recorded project costs while work is active. Asana offers a budgeting add-on; Supervisible connects staffing with configured revenue, costs and projected margins.
03
Native client management — not a folder architecture workaround
A genuine client record: the list of active and past clients, the projects tied to each, the billing entity behind the relationship, the AI-enriched profile so you’re not maintaining logos and metadata manually. Not a custom project structure you built to approximate what a client layer should look like.
04
Time off connected to the project plan
Approved leave reduces available hours in the staffing plan. Review and adjust assignments when availability changes.
05
Plan from staffing allocations
Plan capacity from allocated hours and available time. Projected financials use configured revenue and costs; compare recorded actuals where available.
Supervisible: the Asana alternative built for your size
Supervisible was built by Meaningful — a 25-person agency that loved Asana’s clarity but needed the agency operations layer it was missing. What they built connects projects, capacity, client management, time off, and financials in one place — without asking the team to log a single hour.
Staffing-based capacity — live
A workload grid showing every team member’s allocation in hours across weeks — not task counts. See who’s at 80% utilization and who has room for more work, before the commitment is made.
Workload guide→Project margin — live, per project
Revenue vs. labor cost per client engagement, calculated from hours, roles, and rates in real time. Know whether a project is on track financially while there’s still time to do something about it — not after the invoice goes out.
Native client management
A client list with AI-enriched profiles — logos, categories, website data pulled automatically — and full project history per client. Not a folder architecture. A native client layer that connects to every project and every financial view.
Time off connected to capacity
Submit, approve, and manage leave in the same system as your project plans. When a vacation is approved, that person’s available hours drop across all their projects automatically. No manual sync. No missed deadline nobody saw coming.
Vacation tracker→Project management — without task-level noise
Active projects with timelines, staffing assignments, actual hours tracked against plans, a status feed per project, and an hours request workflow so team members flag when they need more time before it becomes a problem.
Plan from staffing allocations
Plan capacity from allocated hours and available time. Projected financials use configured revenue and costs; compare recorded actuals where available.
Asana vs Supervisible: how they compare for agency work
Compare product plans, required inputs and configuration using your agency’s projects. Vendor sources checked September 5, 2026: Workload · Timesheets and Budgets.
| Feature / Need | Asana | Supervisible |
|---|---|---|
| Task and project management | Excellent — clean interface, strong automation, multiple views, highly intuitive | Good — project-level staffing and delivery focus, not granular task management |
| Team capacity view | Asana Workload supports effort in hours, points or percentages. Portfolio workload is available on Advanced and higher plans; universal workload and broader capacity planning require Enterprise-level access. | Staffing-based capacity — hours allocated as % of available time, per person, per project |
| Project profitability | Asana’s Timesheets and Budgets add-on supports rates, estimated and actual costs, budgets and thresholds. Include its availability and cost when comparing financial workflows. | Projected project margin from planned hours, configured revenue and included costs; compare recorded actuals where available. |
| Client management | Client work can be organized with projects, portfolios and custom fields. | Native client list with AI-enriched profiles, project history, and billing entities |
| Time off management | Asana can represent effort and out-of-office periods in Workload. Evaluate the configuration and leave approval workflow. | Built-in leave management — approved time off automatically adjusts project availability |
| Timesheets required | Workload can use planned effort. Actual-cost reporting also depends on recorded time and configured rates. | Plan from allocations; compare recorded actuals where available. |
| Invoicing | Not available — requires third-party integration | Native invoicing with sequences and payment tracking, tied to project financials |
| Portfolio / multi-project view | Portfolio workload is available on Advanced and higher plans; universal workload requires Enterprise-level access. | Multi-client dashboard included — all active work in one view, all plans |
| Setup time for agencies | Requires custom folder structure and integrations before agency workflows function fully | Setup depends on your team records, active projects, rates and integrations. Request a demo to agree the initial workflow and rollout. |
| Price | Starter: $10.99/user/month — Advanced: $24.99/user/month | $129 per organization monthly, or $1,188 annually ($99 per month equivalent). |
Ready to move on? Asana’s clean structure makes migration straightforward.
Book a demo →Built by an agency. Running agencies.
Meaningful built Supervisible when they needed the agency operations layer that no task manager — including the ones they loved — was built to provide.
“We used to guess — now we know exactly which projects make money and which don’t.”
Orlando Osorio
CEO — Meaningful, growth marketing agency (the team that built Supervisible)
“Supervisible has become my go-to tool for assessing my team’s capacity to take on new projects. It provides valuable insights into our workload and helps me make informed decisions about project assignments.”
Francisco Hernandez
COO — Moonshot Partners, software development agency
“What I love about this is that it gives me an incredible overview in real time. I was already doing this manually — now I can see exactly where I need to go and what’s happening.”
Ron Custodio
Co-founder & COO — Base Agency, global creative agency
$129
monthly per organization
Plan
capacity and costs
Demo
discuss the initial setup
One operational layer. Every surface connected.
Staffing, time off, clients, margin, and billing share the same truth—so the plan you see is the plan the whole team is working from.
Capability cards scroll slowly in two rows. Motion can be reduced in your system settings.
Project staffing & timelines
Staff projects, move assignments, and watch capacity update everywhere the same data is used—without a second spreadsheet.
Time off & approvals
Request, approve, and account for leave in one flow. Approved time off reduces available hours in workload and planning automatically.
Project financials & margin
Revenue, labor cost, and margin per project—live from staffing decisions so you see trouble before the project closes.
Client management
Clients, history, and context in one place so sales and delivery share the same record—not a siloed contact list.
Invoicing & payments
Create invoices, run sequences, and track what is paid—tied to the same projects and hours your team already plans against.
Integrations
Slack notifications and supported approvals, Google Calendar for approved full-day leave, and MCP for compatible AI assistants.
Availability & cost periods
Model changing schedules and rates over time so utilization and margin reflect the week you are in—not a single static default.
Actual hours on projects
Capture what really happened on engagements so forecasts, margin, and retrospectives use the same numbers operations trusts.
In-app & email notifications
Time-off decisions, hours requests, comments, and assignments surface to the right people—without hunting through channels.
Cross-project visibility
One view of who is on what, which weeks are tight, and where work stacks up before you commit to another client or deadline.
Team & assignment context
Profiles, roles, and staffing history stay attached to people and projects so handoffs do not reset the story every time.
Keep the team informed.
Supervisible connects with Slack and Google Calendar for notifications, supported approvals and approved full-day leave sent to the connected calendar.
Asana alternative FAQ
Why do agencies switch from Asana?
Agencies evaluating a change should compare Asana’s workload, capacity planning and budgeting options with their operating needs. Supervisible connects staffing, approved leave and project financials in an agency workflow.
Is Supervisible an Asana alternative for agencies?
Yes. Supervisible provides a connected agency staffing and financial workflow. Asana also offers workload and budgeting capabilities, so compare the plans, add-ons and configuration required.
How does Supervisible differ from Asana?
Supervisible brings clients, staffing, availability, leave and project financials into the agency operating plan. Asana combines task delivery and portfolios with workload and budgeting options.
Is Asana good for agencies?
Yes. Asana supports tasks, dependencies, portfolios and workload. Check whether its capacity features and budgeting add-on meet your agency’s requirements.
Does Supervisible require timesheets like Asana’s time tracking add-on?
Plan capacity from allocated hours and available time. Projected financials use configured revenue and costs; compare recorded actuals where available.
How does Supervisible compare to Teamwork as an Asana alternative for agencies?
Compare Teamwork and Supervisible using your staffing and financial workflows, current plan costs and the inputs each report uses. Check the configuration with your own projects before deciding.
How long does it take to switch from Asana to Supervisible?
Setup depends on your team records, active projects, rates and integrations. Request a demo to agree the initial workflow and rollout.
Asana organizes your tasks.
Supervisible runs your agency.
Request a demo to review staffing, capacity and project financials with our team.
Plan from allocations · Discuss your setup · Review pricing