Allowances

Allowances show how much leave a user can take for each configured time-off type.

What Affects Allowance

Allowance inputs

Max days per year

The annual limit configured on the time-off type.

Counts toward allowance

If disabled, approved and pending requests do not reduce remaining balance.

Join date

Allowance can be pro-rated for people who joined during the year.

Tenure rules

Types can require minimum tenure before eligibility.

Cooldown

Types can enforce a period before the same type is used again.

Status

Approved requests count as taken. Pending requests stay separate, but they also reduce remaining balance.

Company holidays

Organization-wide closures can reserve days from a specific allowance type or add non-bookable days on top of the policy.

Remaining Balance

Remaining balance is calculated as:

allowed days - approved days that count toward allowance - pending days that count toward allowance

Pending requests reduce remaining balance so managers can see likely future impact before approval.

For users who start during the year, allowance can be reduced proportionally based on their effective start date. This keeps new members from receiving a full-year allowance when policy says otherwise. Pro-rating only applies to the first applicable year.

Company Holidays

Company holidays are organization-wide closures configured by admins. They are counted in working days.

A company holiday that Deducts from allowance lowers the effective yearly cap for the selected time-off type.
A company holiday that does not deduct from allowance is granted on top of the allowance.
A company holiday that marks everyone away also prevents overlapping personal requests from double-charging the same working day.
If a holiday crosses into a new year, Supervisible splits the working days by calendar year because allowances are year-scoped.

The allowance strip shows these holidays next to personal requests so members can see which days are reserved by company policy and which days they personally booked.

Exceeded Limits

Requests can create warnings when a user goes over an allowance. The warning is a planning signal; the approval policy still determines whether managers can approve the request.

Unlimited Allowances

Some time-off types have no cap, such as sick leave. These still track usage, but there is no remaining allowance to deplete when Counts toward allowance is off.

If an uncapped type is configured with Counts toward allowance on, its days draw from the shared allowance while adding 0 days to the allowed total. Supervisible warns admins about this setup in the type editor because it can intentionally or accidentally reduce the user's PTO balance.

Sensitive Types

Sensitive types can hide details such as reason, appearance, or type name from people without access. They still reduce availability when approved, and private labels remain masked in approval history after a manager approves or rejects the request.