Team Views
See who's out with Pulse and Timeline views.
Team Views
Two ways to see team time off: Pulse for upcoming requests in a list, Timeline for a visual calendar. Use whichever fits your task.
Pulse View
Pulse shows time off requests as a sortable, filterable table. Best for:
- Checking who's out this week
- Finding specific requests
- Reviewing recent bookings
What You See
Each row shows:
- Person — Name and avatar
- Type — Holiday, Sick, etc. (color-coded)
- Dates — Start and end
- Duration — Working days affected
- Status — Approved, Pending, or Rejected
Filtering
Click filters to narrow down:
- By person — See one team member's requests
- By type — Only holidays, or only sick leave
- By status — Pending requests needing approval
- By date — Requests in a specific period
Sorting
Click column headers to sort. Click again to reverse. Useful for finding the longest upcoming absences or the most recent bookings.
Timeline View
Timeline shows time off as bars on a Gantt chart. Best for:
- Visual planning around absences
- Spotting overlapping time off
- Understanding team coverage
Reading the Chart
- Left sidebar — Team members, alphabetically
- Main area — Time bars showing who's out when
- Today line — Red vertical line marking the current date
- Status indicators — Colored dots showing if someone's active, out, or partial today
Navigation
- Scroll horizontally — Move through weeks/months
- Today button — Jump back to current date
- Range selector — Switch between Weekly and Monthly zoom levels
Color Coding
Each time off type has a distinct color. Bars are color-coded so you can spot patterns at a glance—lots of blue bars might mean holiday season.
Striped bars indicate partial availability (half days). Solid bars mean completely out.
Inspector Panel
Click any person in either view to open the inspector panel. What you see depends on your relationship to that person.
Colleague View
When viewing a colleague (someone you don't manage), you see limited information to respect privacy:
- Today's status — Active, Out, or Part-time with hours
- Current time off — If they're out today, when they return
- Upcoming time off — Any approved leave in the next 2 weeks
No allowance numbers, no request details, no leave types (unless your admin has made them visible).
Full View (Self, Manager, Admin)
When viewing yourself or someone you manage, the inspector shows the complete picture:
Allowance summary
- Approved days, pending days, and remaining balance
- Visual progress bar
- Breakdown by type (Holiday: 8 of 20 days, Sabbatical: 0 of 10, etc.)
- Non-allowance types (Sick days, Parental leave, etc.)
Individual requests
- A scrollable list of all requests for the year, sorted by date
- Each card shows the leave type, status (approved/pending/rejected), date range, and availability
- Hover over a request to reveal the action menu for editing
Editing from the Inspector
When you hover over a request card, an action menu appears. Click it to open the request in the edit modal where you can change dates, type, or delete it entirely.
Who sees the edit button depends on the request status and your role:
- Your own requests — Edit button on pending and approved requests
- As a manager/admin — Edit button on pending and approved requests for your reports
- Rejected requests — No edit button (cannot be modified)
After editing or deleting, the request list refreshes automatically. See Booking Time Off for the full rules on what can be changed.
The inspector updates as you scroll the timeline to different years, showing that year's allowance and usage.
Privacy
Sensitive Types
Some time off types are marked as "sensitive" by admins—typically sick leave or medical appointments. For these:
- Colleagues see: "Time off" with a neutral color
- Managers/admins see: The actual type and details
This protects privacy. Nobody needs to know why someone's out unless they have a legitimate reason to.
Details Field
The "Details" field (notes added when booking) is only visible to managers and admins. Regular team members can't see why someone booked time off, just that they did.
Exceeded Limits Warning
In the Timeline sidebar, a warning icon appears next to anyone who's exceeded their allowance. This helps managers spot issues early without digging into each person's details.
Click to see exactly which type they've exceeded and by how much.