Team Time Off

View all your team's time off requests in a visual Gantt chart timeline. This feature helps managers and team leads understand team availability, plan resources, and coordinate workload distribution effectively.

Overview

The Team Time Off view allows you to:

• See all team members' time off requests in a timeline format
• Understand team availability patterns at a glance
• View detailed information about each time off request
• Plan resource allocation based on team availability

Gantt Chart View

Timeline Display

The main view shows a Gantt chart with:

• Left sidebar: Team members grouped with their request counts
• Timeline: Visual bars showing when each person will be off
• Date range controls: Adjust the time period you're viewing
• Today indicator: Shows the current date on the timeline

Request Information

Each time off request displays:

• Duration: Visual bar showing the length of time off
• Category color: Different colors for Holiday, Sick Leave, and Other requests
• User avatar: Profile picture of the person taking time off
• Request count: Number of requests per team member

Viewing Request Details

To see detailed information about a time off request:

1. Click on any request bar in the timeline
2. A modal will open showing:
   • Employee details: Name and profile information
   • Request dates: Start and end dates
   • Category: Type of time off (Holiday, Sick Leave, Other)
   • Status: Current approval status
   • Availability: Hours available per day during the time off period
   • Working days: Total number of working days affected
   • Additional details: Any notes provided by the employee

Navigation

When viewing request details:

• Use arrow buttons to navigate between multiple requests from the same person
• Close the modal to return to the timeline view
• External link to view the person's full profile (if available)

Resource Planning

Use the timeline view to:

• Identify conflicts: See when multiple team members will be off simultaneously
• Plan coverage: Arrange task assignments around team availability
• Track patterns: Understand seasonal trends in time off requests
• Coordinate schedules: Avoid scheduling critical work during high-absence periods

Troubleshooting

Not seeing all team requests?

• Check your date range includes the period you want to view

Missing request details?

• Verify the request was submitted successfully
• Check if the employee has provided all required information
• Contact the employee if details seem incomplete