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Team Time Off
View and manage your team's time off requests in a visual timeline.
Team Time Off
View all your team's time off requests in a visual Gantt chart timeline. This feature helps managers and team leads understand team availability, plan resources, and coordinate workload distribution effectively.
Overview
The Team Time Off view allows you to:
- See all team members' time off requests in a timeline format
- Understand team availability patterns at a glance
- View detailed information about each time off request
- Plan resource allocation based on team availability
Gantt Chart View
Timeline Display
The main view shows a Gantt chart with:
- Left sidebar: Team members grouped with their request counts
- Timeline: Visual bars showing when each person will be off
- Date range controls: Adjust the time period you're viewing
- Today indicator: Shows the current date on the timeline
Request Information
Each time off request displays:
- Duration: Visual bar showing the length of time off
- Category color: Different colors for Holiday, Sick Leave, and Other requests
- User avatar: Profile picture of the person taking time off
- Request count: Number of requests per team member
Viewing Request Details
To see detailed information about a time off request:
- Click on any request bar in the timeline
- A modal will open showing:
- Employee details: Name and profile information
- Request dates: Start and end dates
- Category: Type of time off (Holiday, Sick Leave, Other)
- Status: Current approval status
- Availability: Hours available per day during the time off period
- Working days: Total number of working days affected
- Additional details: Any notes provided by the employee
Navigation
When viewing request details:
- Use arrow buttons to navigate between multiple requests from the same person
- Close the modal to return to the timeline view
- External link to view the person's full profile (if available)
Resource Planning
Use the timeline view to:
- Identify conflicts: See when multiple team members will be off simultaneously
- Plan coverage: Arrange task assignments around team availability
- Track patterns: Understand seasonal trends in time off requests
- Coordinate schedules: Avoid scheduling critical work during high-absence periods
Troubleshooting
Not seeing all team requests?
- Check your date range includes the period you want to view
Missing request details?
- Verify the request was submitted successfully
- Check if the employee has provided all required information
- Contact the employee if details seem incomplete