15 Best Workforce Planning Software Reviewed for 2025

Workforce planning software has become an essential tool for HR professionals, workforce managers, and business leaders aiming to align their human resources with evolving business goals. As organizations face the complexities of managing remote and hybrid teams, optimizing labor costs, and forecasting future talent needs, the limitations of manual spreadsheets have become increasingly apparent. Modern workforce planning tools now offer AI-powered functionality, real-time dashboards, and seamless integration with other HR systems, enabling businesses to automate and streamline their planning process.

The benefits of implementing workforce planning software are substantial: from cost optimization and improved talent acquisition to enhanced decision-making and compliance. In this article, we evaluate the top 15 workforce planning software solutions for 2025 based on criteria such as core functionality, scalability, integration capabilities, user experience, and their ability to address the unique challenges of today’s workforce management landscape.

What is Workforce Planning Software?

Workforce planning software is a specialized category of HR technology designed to help organizations forecast, optimize, and manage their workforce in alignment with strategic business objectives. Unlike general HR software, which may focus on onboarding, payroll, or performance management, workforce planning tools provide advanced features such as headcount forecasting, skills mapping, succession planning, and scenario modeling.

These platforms enable HR teams to move beyond static spreadsheets, offering real-time insights and the ability to automate complex workflows. Modern workforce planning software often integrates with other HR systems—such as HCM, payroll, and ERP platforms—to provide a holistic view of employee data and workforce analytics. This integration supports more informed decision-making, allowing organizations to adapt quickly to changing business needs and market conditions.

Top 15 Workforce Planning Software Solutions for 2025

1. Supervisible

Supervisible is a resource and financial planning tool purpose-built for agencies and service businesses. It unifies team capacity management, client allocations, financial forecasting, and profitability insights in a single platform. Supervisible addresses common pain points such as lack of visibility into team workloads, inefficient resource allocation, and difficulty tracking actual versus potential revenue. Its real-time dashboards and resource management features help agencies optimize staffing, manage out-of-office time, and make data-driven hiring decisions. Supervisible is especially valuable for marketing, creative, web development, and consulting firms managing billable hours and project resources. For more on optimizing team efficiency, see workload management strategies and resource management plans.

2. Deel

Deel is an international workforce management solution designed for organizations with distributed teams. Its core functionality includes global payroll, benefits administration, and compliance management across 150+ countries. Deel’s robust reporting and analytics dashboards provide real-time insights into workforce metrics, helping organizations optimize resource allocation and ensure compliance with local labor laws. Integration with systems like BambooHR, Greenhouse, Workday, and QuickBooks makes it a powerful all-in-one provider for businesses managing international or remote teams.

3. Aeqium

Aeqium specializes in compensation planning for complex businesses. Its customizable compensation cycle management, compensation bands, and pay equity analysis tools help organizations create fair, competitive, and budget-conscious compensation structures. Aeqium integrates with payroll systems such as ADP, BambooHR, and Gusto, making it ideal for companies focused on pay equity and complex compensation workflows.

4. Vena

Vena offers a workforce planning solution with a strong focus on payroll and financial alignment. Key features include headcount forecasting, compensation management, scenario modeling, and Excel-based templates for a familiar user experience. Vena’s integration with ADP, Workday, and NetSuite enables finance and HR teams to collaborate seamlessly on workforce budgeting and planning, making it particularly valuable for organizations that need to align workforce and financial strategies.

5. Agentnoon

Agentnoon is a data-driven planning and organizational design tool. Its visualization tools, interactive org charts, and detailed headcount analysis help organizations optimize their structure and make data-informed decisions about team composition. With integration capabilities spanning over 100 HRIS systems, Agentnoon is especially useful for organizations undergoing restructuring or rapid growth.

6. Paylocity

Paylocity provides an integrated headcount planning solution with comprehensive scheduling, requisition routing, and labor cost analytics. Its real-time dashboards help organizations manage workforce expenses while maintaining optimal staffing levels. Paylocity integrates with recruitment tools like Greenhouse and project management systems like Asana, making it a strong all-in-one workforce management solution for mid-sized businesses.

7. Planday

Planday is a specialized solution for employee scheduling and payroll forecasting, particularly suited for industries like retail, hospitality, and healthcare. Its intuitive scheduling tools, time tracking, compliance monitoring, GPS tracking, and team communication features help businesses optimize shift scheduling and control labor costs. Planday integrates with payroll systems like ADP and accounting software like Xero, streamlining the entire workforce management process.

8. Visier

Visier is an AI-powered workforce management solution designed to address urgent workforce challenges. Its predictive analytics, diversity planning, turnover risk assessment, and employee engagement analysis help organizations identify and resolve potential issues before they escalate. Visier’s integration with major HR systems like Workday and SAP makes it a top choice for large organizations focused on employee retention and complex workforce dynamics.

9. Workday Adaptive Planning

Workday Adaptive Planning is an enterprise-level workforce planning solution offering sophisticated forecasting, scenario modeling, and collaborative decision-making frameworks. Its extensive integration ecosystem—including NetSuite, Salesforce, and Microsoft Excel—enables large organizations to align workforce planning with broader business strategy. Workday Adaptive Planning is particularly valuable for enterprises with complex, multi-departmental planning needs.

10. Planful

Planful is a scalable workforce planning platform with a strong emphasis on data confidentiality. Its features include headcount forecasting, employee cost management, scenario planning, and pre-built templates for common planning processes. Planful’s integration with financial systems like QuickBooks and HR platforms like ADP ensures secure, collaborative workforce planning for organizations with sensitive data or strict compliance requirements.

11. Lightcast

Lightcast delivers in-depth, actionable labor market analytics by geography. Its features include a comprehensive skills taxonomy, talent mapping, and workforce analytics, enabling organizations to understand labor market trends and make informed talent acquisition and development decisions. Integration with Power BI and Workday supports advanced business intelligence and workforce management needs, especially for organizations operating across multiple regions.

12. Runn

Runn is a freemium workforce planning tool tailored for consulting, agency, and software businesses. It offers resource allocation, project planning, capacity management, and profitability tracking, all within a user-friendly interface. Runn’s visualization capabilities help professional services organizations balance multiple projects and team members, optimizing workforce utilization and project staffing. For a comparison of Runn with other tools, check out Runn vs Float.

13. Monday.com

Monday.com is a versatile workforce planning platform known for its strong visualization and customizable workflows. Features include resource allocation, time tracking, and collaborative planning, allowing teams to visualize workforce allocation across projects and departments. Its extensive integration ecosystem and automation capabilities make it ideal for organizations seeking a highly adaptable solution for their unique workforce planning processes.

14. Connecteam

Connecteam is an all-in-one workforce management solution designed for deskless workers. It offers scheduling, time tracking, task management, and employee communication tools, all accessible via a mobile-first, user-friendly interface. Connecteam is particularly valuable for businesses in construction, healthcare, and retail that need to manage field workers and distributed teams efficiently.

15. UKG Pro

UKG Pro is a comprehensive workforce management solution with advanced analytics and AI-powered workforce forecasting. Its labor optimization tools, compliance management, and detailed performance analytics help organizations balance operational efficiency with employee experience. UKG Pro’s integration with other enterprise systems makes it a strong choice for large organizations with complex, multi-location workforce management needs.

Key Benefits of Using Workforce Planning Software

Implementing workforce planning software delivers a range of strategic and operational advantages:

• Strategic Alignment: By linking workforce management directly to business goals, these tools ensure the right people are in the right roles at the right time. For example, scenario planning functionality allows HR leaders to model the impact of new initiatives or market changes on staffing needs.

• Cost Optimization: Automated headcount and labor cost forecasting help organizations allocate resources efficiently, reducing unnecessary expenses and optimizing labor costs.

• Improved Talent Acquisition: Forecasting tools enable HR teams to anticipate future hiring needs, streamlining the recruitment process and supporting better talent management.

• Enhanced Employee Development: Skills gap analysis identifies areas for employee development, supporting targeted training and succession planning.

• Better Succession Planning: By mapping out potential leadership pipelines, organizations can ensure business continuity and reduce the risk of talent shortages.

• Increased Agility: Real-time dashboards and analytics empower organizations to respond quickly to workforce changes, whether due to market shifts or internal restructuring.

• Compliance: Automated compliance monitoring helps organizations adhere to labor regulations across different regions, reducing legal risks.

• Data-Driven Decision-Making: Centralized employee data and workforce analytics support more accurate, evidence-based decisions.

• Collaboration: Cloud-based platforms and self-service dashboards enhance collaboration between HR, finance, and department leaders.

• Competitive Advantage: Organizations that optimize their workforce strategies gain a significant edge in talent management and operational efficiency.

The Bottom Line

Selecting the right workforce planning software is critical for organizations aiming to optimize their workforce management strategies, automate complex workflows, and make data-driven decisions. The solutions highlighted above offer a range of functionality—from global payroll and compensation planning to real-time analytics and resource management—catering to diverse business needs and industries. Whether you’re a global enterprise, a mid-sized business, or a service-based agency, investing in the right workforce planning tool can streamline your planning process, improve talent management, and drive better business outcomes.

For agencies and service businesses seeking to optimize team capacity, client allocations, and profitability, Supervisible stands out as a purpose-built solution. Explore more about resource allocation, workforce optimization, and agency metrics to further enhance your workforce strategies.